Please use Event Planing Sheet for Budgets, Planing etc.
The Schedule - External Events
21.12.24 Xmas Handicraft Market and Children Mega Beach Party + Island Barbecue Party
Day and Evening event for families, Expats, Locals and tourists involving the whole resort except the new area - pool and pool bar whoich is closed for hotel guests
20-30 handicraft stands - foot amssage stand, children play stands, buffet barbecue, huge Fun Park - try to attract 200-300 pax over the day plus Hotel guests.
31.12.24 New Year Party
Elegant Dinner menu involving some charity idea
DJ Dinner Sound
Party, Fires at the Beach Party Sound, fires, -good DJ for party
attract 50/100 pax from outside for the party
some things to do
18.01.25 Luang Prabang Petanque Tournament
Establish the Namkhan Petanque Tournament as a high class Petanque event.
Good Price money, f.e. 1000 USD for the first 5 Teams Price in USD f.e. 300 -200 -50-50-50
a children play area at the beach, barbecue etc
all villages from around Luang Prabang involved can send their team - should have 20 teams
200-300 pax over the day
Participants and Locals get a special price for beer and food
14.02.25 Valentines Romantic Couple Island Dinner
Romantic Valentines set up on the Beach - maybe 30 Tables ?
fires, music valentines Deco
15.02.25 Kids for Nature Festival
Together with Children NGO like SOS.
22.02.25 Beach
Lao Takraw Tournament
Beach Barbecue Party
Establish the Namkhan Katraw Tournament as a good Takraw Event
Good Price money, f.e. 1000 USD for the first 5 Teams Price in USD f.e. 300 -200 -50-50-50
a children play area at the beach, barbecue etc
all villages from around Luang Prabang involved can send their team - should have 20 teams
200-300 pax over the day or more
Participants and Locals get a special price for beer and food
22.03.25 Kids for Nature Festival
Together with Children NGO like SOS
develop program
14.04.2025
Songkran Water Festival
develop program
Marketing Plan
Website and Social Media
Create website and social media pages dedicated to promoting the events.
Marketing Materials
Develop marketing materials, brochures, posters, and flyers.
Local Media Partnerships
Partner with local media outlets to promote the events.
Sponsorship and Partnerships
Reach out to potential sponsors and partners to support the events.
Special Promotions
Offer early bird discounts and special promotions to incentivize early bookings.
Influencer Marketing
Collaborate with influencers and bloggers to promote the events.
Unique Experiences
Offer unique experiences and activities that will attract attendees.
X Mas Program for Internal Events for Resort Guests
23.12.2024 Christmas Craft Workshop
Get creative with festive decorations and gifts, fostering holiday cheer for kids and adults alike.
24.12.2024 Christmas Eve Dinner
Enjoy a special Christmas Eve dinner buffet with traditional Lao and international dishes, all in a festive ambiance.
25.12.2024 Christmas Day Brunch
Celebrate Christmas Day with a lavish brunch featuring a wide selection of breakfast and lunch options, including delicious festive desserts.
27.12.2024 Christmas Movie Night
Enjoy a relaxing Christmas movie night with classic holiday films projected on a large screen in an outdoor setting.
Partnerships
Local Promoters
Work with established local event promoters to leverage their experience and network.
NGOs
Collaborate with NGOs to organize events with a social impact, such as beach cleanups or environmental awareness campaigns.
Brewery
Partner with a local brewery to offer exclusive beer tastings, themed events, and sponsor activities.
Sponsors and Partners:
Departments Involved
Event Management and Supervision / Mr Lynn F&B/Operations
Operations: Budgeting and Sponsoring Event Supervision and Event organisation
Finance: Budgeting, Contracts, Permission, Purchasing, Payments etc, at the event
HR: Security, add. part time staff, internal staff coordination
Garden Team: Setup, preparation, security fences, parking, signage etc.
Activity Team Event Setup Organization, Children's Games stands, edu walk, farm
Marketing: Website, Flyer, Local social Media marketing, local influencer. small social campaings, facebook user groups etc.
Budget, Costs, and Revenue Streams
Estimating Costs
Well-structured budget is essential for successful event planning. We need to estimate costs for venue rental, setup, marketing, entertainment, food and beverages, staffing, and insurance.
Generating Revenue
To offset these costs, explore revenue streams like ticket sales, sponsorships, vendor fees, f&b sales and merchandise sales.
Balancing Costs and Revenue
Balancing costs and revenue, we can ensure financially sustainable events with a positive return on investment. Should try to have a conservative budget for break even,
Weekly Follow-Up Meetings
Every Tuesday follow up meetings to track progress, adjust plans, and ensure everything is on track.